Feel free to call us: (217) 762-4676                     Mobile Printing Service

Allerton Public Library District Board of Trustees
Current Approved Board Meeting Minutes

September 6, 2017 Meeting

The Allerton Public Library District Library Board of Trustees met on Wednesday September 6, 2017 at 4:00 p.m. The meeting was called to order by President Sue Gortner at 4:03 p.m.


Roll Call
Present: Jeff Clodfelter, Sue Gortner, Sue Lochbaum (arrived at 4:20), Beth Manuel, Lynn Richardson, and Ellie Tracy.
Absent: Luke Feeney


President’s Report


Secretary’s Report (Approval of Minutes)
The minutes of the August 2017 meeting were reviewed.  No corrections, the minutes stand approved as printed.
5 AYES: Clodfelter, Gortner, Manuel, Richardson, and Tracy.


Correspondence, Communications, Public Comment



Financial Report (Approval of Bills Payable)
Manuel gave the Financial Report. Tracy made a motion to approve the bills, seconded by Richardson.  Motion carried. 
5 AYES: Clodfelter, Gortner, Manuel, Richardson, and Tracy.


Librarian’s Report
Circulation August was 7,094. 1,558 interlibrary loan items borrowed and 1,530 interlibrary loan items loaned. The library had 939 reciprocals. 398 new items were added to the collection and 71 discarded from the collection.  There were 27 new patrons and an additional 43 patron renewals for the month of August.  Logins to the library’s PAC was 7,559.


Program attendance for the month of August was 176.


The auditors have been on site working on the previous year’s bookkeeping.  They should be finishing up within the next few weeks.


The Library Store had a “photo shoot” at the library last month.  We purchased shelving from this Tremont, Illinois company and they are going to feature our library on the cover of their 2018 catalog. 


The library will begin offering Mobile Printing.  Patrons can send print jobs from home computers, tablets, or smartphones to the library.  Their print jobs will be held in the queue for 12 hours.  The link will be added to our website. 


Community Scan Day begins Friday September 15, 2017.  The library will be offering this service the third Friday of the month from 2:00-4:30 p.m. by appointment. Patrons will be able to keep their originals and receive a thumb drive of the scans. The library will also keep a copy of the original to build up their digital photo collection.


Winters has been going through boxes that have been in storage for years.  So many treasures in these boxes from Jessie Morgan, Irene Tindle, the Lodge family, etc.  A variety of photographs, correspondence, and books.


Committee Reports

 Financial Committee
 No report.


 Personnel Committee
 No report.


 Policy Committee
 No report.


 Buildings & Grounds Committee
 No report.


Unfinished Business



New Business

The 2017-2018 Budget & Appropriation Ordinance was reviewed.  A motion by Manuel that the ordinance be adopted, seconded by Gortner. Ordinance adopted.
6 AYES: Clodfelter, Gortner, Lochbaum, Manuel, Richardson, and Tracy.


No further business.


Motion by Clodfelter, seconded by Lochbaum that the meeting be adjourned at 4:25 p.m.


The next scheduled Board of Trustees meeting will be held next Wednesday, October 4, 2017 at 4:00 p.m.


Current Library Board Trustees

Susan Gortner - President

Jeff Clodfelter - Vice President

Susan Lochbaum - Secretary

Beth Manuel - Treasurer

Luke Feeney

Lynn Richardson

Elaine Tracy


Please send email queries to: trustees@monticellolibrary.org

Download Board Meeting Minutes (PDF format)

Current Approved Board Meeting Agenda

Board Meeting Agenda
Allerton Public Library District

November 1, 2017
4:00 p.m.


Order of Business


Call to order

Roll call


President’s Report


Secretary’s Report

  •   Approval of Minutes (Roll Call Vote)


Correspondence, Communications, and Public Comments


Financial Report

  •   Approval of Bills Payable (Roll Call Vote)

Librarian’s Report


Committee Reports

  •   Financial Committee
  •   Personnel Committee
  •   Policy Committee
  •   Buildings & Grounds Committee


Unfinished Business

  Property Tax Levy (Roll Call Vote)


New Business

  •   Review of Chapter 12 (Safety) Standards for Illinois Public Libraries